Fall 2011 Kick Off Reminders Series – Printing Membership Passes

Today wraps up our three-part series of Fall 2011 kick off reminders. Last Thursday we covered the seasonal year, insurance coverage, and tryouts; on Friday, we shed some light on the age verification process that was updated in 2008. Today we’ll cover a policy change from earlier this year that may drastically reduce the workload for your Member Club or Association as you ramp up preparations for September.

Printing Membership Passes

Membership passes, commonly called “player cards” or “member cards,” have historically been printed for each player in Washington Youth Soccer, regardless of the level of play or if the cards were required for leagues or tournaments that a player might be competing in. The requirement was intended to ensure that all players taking the field could verify that they were registered properly. What this practice ignored was the amount of resources (time, shipping and printer costs, effort) it took to print over 120,000 passes for players each August (not including passes for team staff) and then distribute them to each Club and on to each team’s coach/manager.

At the February 2011 Soccer Operations Committee meeting, the committee voted to change membership pass requirements in the Operating Documents to state that membership passes were not required for all players in Washington Youth Soccer; the rules of competition for each competition (leagues, State Cups, tournaments, etc) will be the impetus for requiring a membership pass.

This clarification primarily impacts recreational players, as most recreational leagues do not require membership passes in their rules of competition. Players participating in State-level leagues and tournaments are still required to have membership passes, including but not limited to: Regional Club League, State League, Portland Metro League, Recreational Cup, Founders Cup, Challenge Cup, and US Youth Soccer Washington State Championships.

Member Associations should consult the rules of the competitions their teams are entering to gauge the need to print membership passes. Member Associations are responsible for printing all membership passes for players and rostered adults as needed for competitions that their teams are participating in. An email was sent to Member Association Registrars last month about how much membership pass cardstock was needed to print this fall’s passes. If your Member Association did not receive this request, or if you have any other questions about membership passes, please feel free to contact Jillian Higgins at jillian@WashingtonYouthSoccer.org for more information.

This post wraps up our Fall 2011 Kick Off Reminders Series. Have any questions about membership passes or the other topics we’ve addressed? Leave them in the comments section and we’ll bring you an answer!

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About Hillary Beehler

I'm the Organization and Member Services Director for Washington Youth Soccer, the US Youth Soccer charter association for the State of Washington. WA Youth Soccer serves over 125,000 registered players across all levels of play, from Under 5 to Under 19.
This entry was posted in Policy, Registration, WA Youth Soccer. Bookmark the permalink.

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