It’s that time of year — a new soccer season is kicking off! As registrars are wrapping up adding kids to rosters and coaches are starting to get team assignments, it’s a great time to cover some registration and insurance policy reminders. In the next three posts, I will cover some housekeeping tips on Insurance Coverage, the Age Verification Process and Printing Membership Passes. Today we will start with the Seasonal Year, Insurance Coverage and Tryouts.
The Seasonal Year, Insurance Coverage, and Tryouts
We’ve had some questions from our members about the dates of insurance coverage while we’re in the months between the conclusion of spring league or tournament play and the official kick-off of the season on September 1. Washington Youth Soccer excess accident medical and liability coverage (click here to learn more about our medical coverage process) begins August 1 in a given year and ends August 31 the next year. For example, a player registered for the 2010-2011 season officially began the season on September 1, 2010, but was covered by insurance beginning August 1, 2010, with coverage ending August 31, 2011. This created a one-month buffer for teams to begin practicing before the season officially began September 1, 2010, or it allows a team to participate in a pre-season tournament tune-up before starting the next season in September 2011. All players registered for the 2011-2012 year had coverage starting August 1, 2011, and are eligible to participate in Washington Youth Soccer sanctioned events for the 2011-2012 season under our coverage.
What if a player is not registered for the 2011-2012 season?
A player who was registered for the 2010-2011 seasonal year was covered under our insurance for the month before the season officially started plus the full seasonal year, meaning their coverage began August 1, 2010, and will end August 31, 2011. If a player is not registered for the 2011-2012 seasonal year, they are not covered under Washington Youth Soccer’s insurance coverage for participation after August 31. Should the player want to continue participating and receiving insurance coverage, the player must be registered for the 2011-2012 seasonal year with a member Club or Association.
Are new players covered by insurance at tryouts?
Insurance coverage extends to non-registered players that solely participate in an organized and scheduled try-out held by a Washington Youth Soccer member organization (such as a Club or Member Association). Upon completion of a scheduled try-out, players need to be registered through Washington Youth Soccer to receive further insurance membership benefits during a seasonal year.
If a new player participated in tryouts and made a team, are they covered by insurance during the summer?
Once a player has finished a tryout event, coverage ends unless the player is registered for the current seasonal year. The same is true of a player that participates in a tryout, makes the team, and then registers for the next seasonal year.
For example: if a tryout is held May 15, 2010 and the player was not registered for the 2010-2011 seasonal year, the player will only be covered during the May 15th tryout event; any participation between May 15th and September 1st will be without insurance coverage. If the player registered for the 2011-2012 season after making the team during the May 15th tryout, the player’s participation in the tryout event will be covered by insurance and the player’s insurance coverage would begin with the next seasonal year’s coverage starting August 1, 2011.
How can our Club or Member Association ensure that players are always covered by insurance while participating in our programs?
As explained above, any player that makes a team for Fall 2011 but that was not registered with Washington Youth Soccer during the 2010-2011 season will not be covered by insurance until August 1, 2011. If this player will be in any way participating in sanctioned events prior to August 1, 2011, they will need to be registered in the 2010-2011 season and the player fee of $12.07 will need to be paid to Washington Youth Soccer by the Club or Member Association in order to secure insurance coverage for that player prior to the start of the new season.
Many Clubs and Member Associations charge a small fee to register a player for the last few months of a seasonal year if they are signed up for the following season but want to participate in sanctioned events prior to start of the upcoming season (e.g. practices, kick-arounds, local tournaments etc.).
Each Club or Member Association is responsible for paying the player fee of $12.07 per player to Washington Youth Soccer as part of their registration for each seasonal year, regardless of when during the seasonal year a player signs-up. The cost of insurance coverage for players comes from this $12.07 fee and it is therefore important for Clubs and Member Associations to make sure they account for the $12.07 fee required of them when they set a cost for players joining at different points in the season.
Some organizations charge the $12.07 for the remainder of the seasonal year as part of the whole registration cost for the upcoming seasonal year or it may be an additional cost that is bundled with the administration costs of registering the player, printing the card, and providing a jersey. Regardless, a player must be registered with Washington Youth Soccer for the seasonal year during which they participate, which at times might mean they are registered for two consecutive seasonal years.
What other questions do you have about insurance coverage through Washington Youth Soccer? Are there any other registration issues you’d like more information on? Feel free to leave comments below or email me at hillary@WashingtonYouthSoccer.org and I’ll answer them in a future post.
Tomorrow: Age Verification Process!